Circleback vs Fathom — Pricing, Plans, and Verified Costs (2026)
Fathom starts at $20/mo. Circleback uses custom pricing — request a quote to compare.
See price history: Circleback · Fathom
AI meeting notetaker positioned as the fastest and most accurate for individual users. Pricing: Individual $25/mo, Team $35/user/mo. No free tier — free trial only. Popular with high-earning individual professionals (consultants, executives) who prioritize accuracy over price.
AI meeting notetaker that auto-joins Zoom, Meet, and Teams calls to transcribe, summarize, and generate follow-up actions. Generous free plan (unlimited recordings, 5 AI summaries/month) makes it popular with individual users. Paid tiers: Premium ($20/mo, $16 annual) for unlimited summaries, Team ($19/$15), Business ($34/$25) for CRM sync (Salesforce, HubSpot). 90-day money-back guarantee on paid plans.
All plans compared
| Tier role | Plan | Circleback monthly | Circleback annual | Fathom monthly | Fathom annual |
|---|---|---|---|---|---|
| Free / starter | — / Free | — | — | Free | Free |
| Entry paid | Individual / Premium | $25 | $25 | $20 | $16 |
| Pro / power | — / Business | — | — | $34 | $25 |
| Teams | Team | $35 | $35 | $19 | $15 |
Tier names differ across vendors. Rows are aligned by tier role, not name. Full tier structures on each tool's page.
What each is best for
Circleback is worth it if… individual professionals (consultants, execs, coaches) who want the highest-accuracy AI meeting notes without messing with team features. Individual at $25/mo is priced above Otter and Fathom because Circleback pitches on accuracy — measurably better summaries and action-item extraction.
Fathom is worth it if… Fathom (Meeting Assistant) is worth it for salespeople, consultants, and founders (1-50 people) who take a lot of calls and need automatic recording + AI transcription + summaries pushed to their CRM — the tool that convinces you to stop taking notes. Free tier covers unlimited meetings for solo use; Team adds shared library and CRM sync; Business adds advanced admin.
Bottom line: Similar positioning, closer to a preference call than a strategic one.
Choose Circleback over Fathom if…
Choose Circleback if…
- You want fixed-price predictability (per seat, custom pricing).
- You match the profile Circleback is built for: individual professionals (consultants, execs, coaches) who want the highest-accuracy AI meeting notes without messing with team features.
- You need a general-purpose ai notetakers option rather than a vertical-specific one.
Choose Fathom if…
- You want fixed-price predictability (per seat, from $20/mo).
- You match the profile Fathom is built for: Fathom (Meeting Assistant) is worth it for salespeople, consultants, and founders (1-50 people) who take a lot of calls and need automatic recording + AI transcription + summaries pushed to their CRM — the tool that convinces you to stop taking notes.
- You need a general-purpose ai notetakers option rather than a vertical-specific one.
At a glance
| Circleback | Fathom | |
|---|---|---|
| Free plan | No | Yes |
| Entry price | Custom | $20/mo |
| Enterprise available | No | Yes |
| Pricing model | Per Seat | Per Seat |
| Last verified | — | September 13, 2026 |
| Full pricing | View full pricing | View full pricing |
Pricing last verified September 13, 2026. Tracked daily.