Google Workspace alternatives — pricing compared

Local-first knowledge management tool positioned as the alternative to Notion and Roam for people who don't want their notes trapped in a SaaS database. Distinctive for storing everything as plaintext markdown files on your own disk (no vendor lock-in) plus a massive community plugin ecosystem. Personal use is free forever; Sync ($4/mo) and Publish ($8/mo) are optional add-ons. Popular with researchers, writers, and privacy-conscious knowledge workers.

Microsoft's productivity suite combining Office apps (Word, Excel, PowerPoint, Outlook) with Teams collaboration, OneDrive storage, and SharePoint. Four business plans: Apps for Business ($10/user), Business Basic ($7/user), Business Standard ($14), and Business Premium ($22, unchanged). List prices increased July 1, 2026 (Basic +16%, Standard +12%, Apps +21%). Copilot Chat now bundled into all business tiers — buyers pay for AI they didn't opt into. The dominant enterprise productivity platform, deeply integrated into Windows environments.

Online whiteboard for visual collaboration, publicly traded (MIRO not the ticker — private company as of 2026). Positioned as the alternative to physical whiteboards for distributed teams and the visual-first alternative to Miro/Mural/Figma FigJam. Distinctive for its massive template library (10K+ community templates) and its enterprise moat via IT and design ops teams. Priced free-$16/user/mo with a free tier limited to 3 editable boards.

Mac productivity launcher positioned as the alternative to Spotlight and Alfred for power users who want extensibility + a great UX. Distinctive for its extensions store, AI features (Ask Raycast), and clipboard history. Priced free (personal) with Raycast Pro at $10/user/mo (annual) or $16/mo. Series B in 2023. Popular with developers, designers, and knowledge workers who spend their day in a Mac terminal + browser.

Meeting scheduling positioned as the higher-quality alternative to Calendly. Distinctive for polished UX details — ranked availability, meeting polls, hidden Zoom rooms — that Calendly still lacks. Priced $12-$20/user/mo. Bootstrapped by founder Derrick Reimer (SavvyCal is his second product after Drip). Popular with founders and consultants who care about their booking-page brand.

Doc-database hybrid positioned as the alternative to Notion for teams that want their docs to behave like apps (with buttons, sync, and integrations). Distinctive for its "packs" ecosystem (Coda's native app-integration model) and formula language modeled on Excel. Priced free-$36/maker/mo (only Makers pay; Editors free). Never caught Notion's viral SMB adoption, but has enterprise footholds. Founded by former Google Sheets PM.

Block-based digital workspace combining docs, databases, wikis, and project management in one flexible interface. Positioned as the alternative to running Confluence + Jira + Google Docs + Airtable as separate tools. Distinctive for its "everything is a block" architecture that lets teams build custom workflows without engineering. Popular with startups consolidating tools; enterprise adoption held back by weaker permissions than Confluence/SharePoint. Notion Workers (automation runtime) goes on a per-credit meter August 11, 2026 — a Notion bill is no longer bounded by headcount.

Time tracking positioned as the alternative to Harvest and Clockify for freelancers and small teams. Distinctive for its focus on simplicity — one-click start/stop, minimal admin overhead. Free personal tier is genuinely usable indefinitely. Priced $10-$20/user/mo for team plans. Estonian-founded, part of the Toggl suite (Track, Plan, Hire). Popular with freelance consultants, remote developers, and small agencies billing time.

Meeting scheduling that killed Doodle and calendar-tag emails through a simple shareable link. Distinctive as the category-defining product — now used as a verb ("Calendly me"). Publicly discussed at $3B valuation. Free tier is functional (1 event type); paid tiers add multiple event types, team scheduling, and CRM integrations. Priced $10-$20/user/mo across Standard and Teams (annual to monthly). Facing pressure from Cal.com (open source) and Google Calendar's improved booking pages.

Open-source scheduling platform positioned as the alternative to Calendly for teams that want self-hosting, white-label options, or embedded scheduling in their own product. Distinctive for API-first design that lets developers embed scheduling anywhere. YC-backed (W22). Priced free (open source) up to $75/user/mo Enterprise. Popular with developer tools, healthcare apps, and enterprises with data residency requirements Calendly can't meet.