Smartsheet vs Todoist — Pricing, Plans, and Verified Costs (2026)
Smartsheet starts at $12/mo. Todoist starts at $7/mo. Todoist is $5/mo cheaper on the entry tier than Smartsheet.
See price history: Smartsheet · Todoist
Enterprise work platform, taken private by Vista Equity + Blackstone for $8.4B in 2023. Positioned as the alternative to Excel + Asana for enterprise operations teams that need spreadsheet-like flexibility with permissions and audit trails. Distinctive for its dominance in construction, IT ops, and manufacturing verticals. Priced $9-$32/user/mo publicly, but real enterprise deals run $25K-$500K+ ARR. PE-owned — expect margin work at renewal.
Task manager positioned as the alternative to Apple Reminders and Google Tasks for individuals who need cross-platform task tracking with natural-language parsing ("buy milk tomorrow at 3pm" auto-parses). Distinctive as the veteran of the category (founded 2007) and its ecosystem of integrations. Priced free-$8/user/mo. Owned by Doist (fully-remote, bootstrapped Portuguese company). Popular with individuals; weaker for team collaboration than Asana/Linear.
All plans compared
| Tier role | Plan | Smartsheet monthly | Smartsheet annual | Todoist monthly | Todoist annual |
|---|---|---|---|---|---|
| Free / starter | — / Free | — | — | Free | Free |
| Entry paid | Pro | $12 | $9 | $7 | $5 |
| Teams | Business | $24 | $19 | $10 | $8 |
| Enterprise | Enterprise / — | Custom | Custom | — | — |
Tier names differ across vendors. Rows are aligned by tier role, not name. Full tier structures on each tool's page.
What each is best for
Smartsheet is worth it if… enterprise ops teams (100-1,000+) that need spreadsheet-like project management with Gantt charts, resource management, and portfolio dashboards — particularly if your team lives in Excel already. Pro covers small teams; Business adds automations and Gantt; Enterprise adds admin center and SSO.
Todoist is worth it if… solo knowledge workers and small teams (1-20 people) who want cross-platform task management with quick capture and natural-language parsing — particularly if you value simplicity over feature depth. Free covers personal use; Pro adds reminders and filters; Business adds team projects and admin.
Bottom line: Similar positioning, closer to a preference call than a strategic one.
Choose Smartsheet over Todoist if…
Choose Smartsheet if…
- You want fixed-price predictability (per seat, from $12/mo).
- You match the profile Smartsheet is built for: enterprise ops teams (100-1,000+) that need spreadsheet-like project management with Gantt charts, resource management, and portfolio dashboards — particularly if your team lives in Excel already.
- You need a general-purpose project management option rather than a vertical-specific one.
Choose Todoist if…
- You want fixed-price predictability (per seat, from $7/mo).
- You match the profile Todoist is built for: solo knowledge workers and small teams (1-20 people) who want cross-platform task management with quick capture and natural-language parsing — particularly if you value simplicity over feature depth.
- You need a general-purpose project management option rather than a vertical-specific one.
At a glance
| Smartsheet | Todoist | |
|---|---|---|
| Free plan | No | Yes |
| Entry price | $12/mo | $7/mo |
| Enterprise available | Yes | Yes |
| Pricing model | Per Seat | Per Seat |
| Last verified | September 15, 2026 | September 11, 2026 |
| Full pricing | View full pricing | View full pricing |
Pricing last verified September 15, 2026. Tracked daily.
Frequently asked questions
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Common questions about Smartsheet and Todoist
- How much does Smartsheet cost in 2026?
- Does Smartsheet have a free plan?
- How often does Smartsheet change prices?
- What are the best Smartsheet alternatives in 2026?
- How much does Todoist cost in 2026?
- Does Todoist have a free plan?
- How often does Todoist change prices?
- What are the best Todoist alternatives in 2026?